Configure scheduled maintenance tasks to prevent issues and extend equipment life in your properties.
Cost Savings: Studies show that preventive maintenance can reduce overall maintenance costs by 18-25% compared to reactive maintenance approaches.
Navigate to Preventive Maintenance
Go to Maintenance > Preventive Maintenance and click “Create New Schedule”.
Define Task Details
Enter task name, description, category, and detailed instructions for the maintenance activity.
Select Properties and Units
Choose which properties, buildings, or specific units the schedule applies to.
Set Schedule Frequency
Configure how often the task should be performed (monthly, quarterly, annually, etc.).
Assign Resources
Assign to specific staff members or vendors and set estimated time requirements.
Activate Schedule
Review all settings and activate the schedule to begin automatic work order generation.
Monthly:
Quarterly:
Semi-Annual:
Annual:
Monthly:
Quarterly:
Semi-Annual:
Annual:
Monthly:
Quarterly:
Semi-Annual:
Annual:
Email Alerts
Detailed notifications with task instructions
SMS Reminders
Quick text alerts for urgent tasks
Calendar Events
Automatic calendar appointments
Completion Rate
Percentage of tasks completed on schedule
Overdue Tasks
Number and age of overdue maintenance items
Response Time
Average time from notification to completion
Quality Score
Assessment of maintenance quality and thoroughness
Planning Tip: Start seasonal preparation 30-45 days before the season change to ensure all tasks are completed before weather conditions become challenging.