Move-in/Move-out Process
Streamline move-ins and move-outs with comprehensive workflows that ensure smooth transitions for both residents and management.
Overview
The move-in and move-out process is crucial for maintaining property condition, ensuring tenant satisfaction, and protecting your investment. Syndik provides structured workflows to manage these transitions efficiently.
Key Components
- • Detailed inspection checklists
- • Photo documentation system
- • Security deposit management
- • Digital key handover tracking
Move-in Process
Pre-Move-in Preparation
- 1Complete final unit cleaning and inspection
- 2Verify all maintenance items are resolved
- 3Prepare welcome packet and unit information
- 4Coordinate key pickup and access setup
Move-in Day Tasks
Information Handover
Move-out Process
Notice Requirements
Ensure proper notice periods are followed according to lease terms and local regulations (typically 30-60 days).
Pre-Move-out Steps
Schedule pre-move-out inspection
Identify any issues that need attention before final inspection
Provide move-out checklist
Give residents clear expectations for unit condition requirements
Final Inspection
Inspection Checklists
Living Areas
- • Walls and paint condition
- • Flooring and carpets
- • Windows and blinds
- • Light fixtures and switches
- • Outlets and electrical
Kitchen & Bath
- • Appliances functionality
- • Plumbing fixtures
- • Cabinets and countertops
- • Tile and grout condition
- • Ventilation fans
Systems & Safety
- • HVAC operation
- • Smoke detector batteries
- • Security system function
- • Water pressure and temperature
- • Door locks and hardware
Digital Documentation
All inspection items are automatically saved with timestamps, photos, and inspector notes for complete audit trails.
Security Deposits
Deposit Management
Track deposits in dedicated accounts
Calculate interest where required
Maintain detailed deduction records
Refund Process
Legal Compliance
Follow all local and state laws regarding deposit handling, interest calculations, and return timeframes to avoid penalties.
Documentation
Required Documents
Record Keeping
Best Practices
Process Efficiency
- Use standardized checklists for consistency
- Implement digital workflows to reduce paperwork
- Schedule inspections well in advance
- Maintain clear communication timelines
Tenant Relations
- Provide clear expectations upfront
- Offer flexible scheduling when possible
- Respond promptly to questions and concerns
- Follow up after moves to ensure satisfaction
Success Tips
- • Create welcome packets for new residents with all essential information
- • Use video walkthroughs for remote tenants or as backup documentation
- • Maintain unit turnover schedule to minimize vacancy time
- • Keep spare keys and access devices properly labeled and secure
If you need immediate assistance, please contact our support team.
Support Hours: Monday - Friday, 9 AM - 6 PM
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